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Find out how to Use ChatGPT With Excel (Writing Formulation, Macros, & Explaining Issues)

Excel is a necessary instrument for many people. Whether or not you are a pupil or knowledgeable, you’ve got in all probability discovered your self wrestling with Excel formulation in some unspecified time in the future. 

I have been there, too. 

Excel is full of a whole lot of formulation. Even seasoned professionals may have a tough time remembering each single formulation and its intricacies.

Now, right here’s the excellent news. ChatGPT is designed to be your good assistant. With its AI-powered capabilities, you’ll be able to ask virtually something you need to know, together with writing formulation in Excel.

Right here’s how ChatGPT can help:

  • Recalling a specific formulation and making use of it precisely
  • Troubleshooting an Excel formulation that isn’t working
  • Personalizing options to satisfy your wants

Within the subsequent jiffy, I’ll present you alternative ways to make use of ChatGPT to write down Excel formulation, from easy operations to advanced calculations. 

Straightforward. May assist to know the fundamentals of this instrument/subject

Time Required:
~10 minutes

using ChatGPT to write Excel formulas

Let’s undergo the steps to get you began.

Methods You Can Use ChatGPT in Excel

1) Creating Excel Formulation

For our functions, I’ve ready a easy stock dataset for an electronics retailer. 

sample data set in Excel

Listed here are some Excel formulation you’ll be able to have ChatGPT allow you to with:

Tip: To generate the proper Excel formulation, ensure that to specify the columns you need to embody within the formulation. This ensures accuracy and relevance. 

Performing Primary Calculations

First, let’s attempt to calculate the full price for every product in our desk.

ChatGPT Immediate: 

I’ve ready a listing dataset for an electronics retailer in Excel. Write an Excel formulation that calculates the full price for every product primarily based on the amount in column B and unit worth in column C. 


ChatGPT will clarify the steps and offer you the formulation to compute the full price of every product. Copy the formulation and paste it to a brand new column in your Excel desk (on this case, column D). Then, drag the AutoFIll deal with to use the identical formulation to the complete column.

simple Excel formula using ChatGPT

Remember that ChatGPT just isn’t good and it may possibly produce mistaken outcomes. So all the time double-check the formulation and confirm the outcomes.

Finding the utmost worth

Let’s say we need to discover the product with the best whole price. Right here’s what your ChatGPT immediate would possibly seem like.

ChatGPT Immediate: 

I’ve ready a listing dataset for an electronics retailer in Excel. Write an Excel formulation that finds the product from column A with the best whole price in column D.


ChatGPT will recommend capabilities to make use of to get the product identify with the utmost worth. On this instance, ChatGPT advised three totally different capabilities to make use of: INDEX, MATCH, and MAX.

Right here’s the AI response containing the formulation you’ll be able to copy to your Excel desk.

simple Excel formula using ChatGPT

Getting the common worth 

Once more, let’s ask ChatGPT to compute the common unit worth from our stock desk.

ChatGPT Immediate: 

I’ve ready a listing dataset for an electronics retailer in Excel. I need you to calculate the common unit worth of all merchandise in column C.


ChatGPT will advocate utilizing the AVERAGE perform to get the common unit worth of the merchandise. Right here’s the generated Excel formulation: 

simple Excel formula using ChatGPT

Now, your desk in Excel ought to seem like this:

sample data set in Excel

2) Explaining Find out how to Use Excel Capabilities

Excel comes with a whole lot of various capabilities that may do fundamental arithmetic to advanced statistics. And irrespective of how skilled you might be, you’ll be able to’t probably memorize and even familiarize all.

Plus, you’re probably going to wish advanced capabilities to unravel advanced tables. And also you won’t know which one to make use of.

ChatGPT will help you determine which Excel capabilities to make use of for fixing issues. It can additionally offer you explanations of how these capabilities work. 

Now take this situation. Let’s say you’re making a dashboard and also you need to get a abstract of an organization’s workforce. Right here’s a pattern desk I’ve ready:

sample data set in Excel

Now, let’s ask ChatGPT to govern the information utilizing the next Excel options:

Utilizing Pivot Desk

First, let’s attempt to compute the common wage of workers by Division and Gender. Enter the next ChatGPT Immediate:

I’ve a desk of worker information containing the next data:

  • ID
  • Full Title
  • Job Title
  • Gender
  • Ethnicity
  • Age
  • Rent Date
  • Annual Wage
  • Bonus
  • Division
  • Enterprise Unit
  • Nation
  • Metropolis
  • Exit Date

How do I discover the common wage by Division and Gender? Clarify the steps and what Excel perform I ought to use.

Right here’s ChatGPT’s response:

using Excel pivot table with ChatGPT

I attempted to comply with ChatGPT’s different methodology by utilizing the pivot desk, and right here’s the output:

using Excel pivot table

I verified the outcomes and so they had been all right. For me, this can be a helpful answer particularly should you’re not conversant in Excel’s pivot desk.

Utilizing VLOOKUP

Let’s say you need to know the complete identify of an worker primarily based on a given ID. Right here’s what the immediate would seem like:

I’ve a desk of worker information. I need to discover the identify of an worker utilizing their ID. Clarify the steps and what Excel perform I ought to use.

When you enter the immediate, it’s best to get explanations just like the one under:

generate VLOOKUP formula in ChatGPT

I attempted implementing the directions above to search for an worker with the ID variety of 4. So, my VLOOKUP formulation seems like this:


Then, I entered the formulation into my Excel desk. It accurately offered the consequence, as proven right here:

Excel VLOOKUP formula

3) Writing VBA Macros

VBA macros in Excel are instruments we use to automate duties. If you end up doing the identical factor repeatedly, like copying information or formatting cells, that is the place VBA is available in. 

As an alternative of manually performing these steps each time, we will write a small script in VBA. It is like instructing Excel new tips tailor-made to our wants. So, as a substitute of being caught with mundane duties, you’ll be able to give attention to extra essential issues. 

Now, you don’t must be a coding professional to write down VBA codes. Plus, with ChatGPT, producing VBA macros is simpler and quicker. Right here’s learn how to do it.

Let’s take a look at a retail gross sales desk. We need to create a VBA macro that mechanically calculates the full gross sales for every product. Then, have these outcomes positioned in a column labeled ‘Whole Gross sales.’

Right here’s what your ChatGPT immediate would seem like:

I’ve a retail gross sales dataset in Excel. I need to create a VBA macro to mechanically calculate the Whole Gross sales for every product by multiplying the Amount and Unit Worth. Are you able to present the VBA code for this?

Right here is ChatGPT’s response:

generate VBA macro using ChatGPT

ChatGPT clearly defined the steps earlier than offering the VBA code above. It additionally provided recommendations on customizing the code and working the macro, as proven right here.

generate VBA macro using ChatGPT

Now, you’ll be able to copy this macro. Then, go to your Excel desk and open the VBA editor (press ALT + F11 for a shortcut). Then, right-click and choose Insert > Module. Paste your code right here, after which shut the VBA editor.

add VBA macro in Excel

To run the module, merely press ALT + F8. And that’s it! The entire gross sales desk ought to now be stuffed with the outcomes.

add VBA macro in Excel

Notice: Microsoft Excel now contains ChatGPT as an add-in. This integration lets you faucet into the AI’s capabilities straight inside Excel to streamline your duties. There is no must individually entry your ChatGPT account and enter prompts – the AI is true there in your Excel workspace. We’d think about one other tutorial on this new characteristic, so keep tuned.

4) Analyzing Knowledge From Excel With Superior Knowledge Evaluation Plugin

If you happen to’re engaged on bettering your web site’s web optimization, you’ll be able to leverage ChatGPT, too.

To do this, you will first must obtain your web site’s analytics report from Google Search Console. Your file ought to include information similar to demographics, pages, clicks, impressions, and queries.

Notice that it’s essential to have ChatGPT Plus to entry the Superior Knowledge Evaluation plugin. As soon as it’s enabled, go to the chat field and click on the ‘plus’ button on the left to add your Excel or CSV file. 

Subsequent, you’ll want to inform ChatGPT what to do along with your file. This half must have a little bit of creativity. And the preliminary outcomes won’t precisely match your expectations.

The trick is to make your directions as detailed as doable. Then, hold iterating your immediate till you get the specified outcomes.

As an illustration, our subject is about ladies’s attire and we’re going to make use of ChatGPT to find out high-ranking however low-competition associated phrases.

Right here’s a pattern ChatGPT immediate I’ve created:

Uploaded is a report about my web site’s efficiency in Google natural search outcomes. I need you to establish any high-volume associated phrases with low natural competitors that we’d have missed.

And, right here’s ChatGPT’s response:

analyze Excel data using ChatGPT

First, it defined the columns included within the dataset. Then it defined the standards and the mandatory steps to search out high-volume associated phrases with low competitors. It then requested me whether or not I’d prefer to proceed with the proposed steps. 

After the affirmation, right here’s the consequence I acquired: 

ChatGPT additionally defined learn how to use the outcomes to spice up our web site’s web page rating. Plus, you’ve got the choice to request extra in-depth evaluation or strategies primarily based on the outcomes. 

Tricks to Successfully Use ChatGPT in Excel

Excel’s intricate spreadsheets can typically be overwhelming. However with ChatGPT, you’ve got a sensible assistant that will help you simplify these complexities. Now, this makes problem-solving quicker and simpler. 

I additionally personally discover the following tips useful: 

  • Rephrase your immediate as wanted: ChatGPT won’t grasp your immediate the primary time. If the reply is not what you anticipated, strive asking the query another way. 
  • Edit your queries straight in ChatGPT: If you happen to made a typo otherwise you need to refine your query, then there’s no must retype all the things. Simply click on the ‘edit’ icon on the high proper of your immediate and make your modifications.
  • Ask ChatGPT to troubleshoot formulation: If a formulation is not working as anticipated, ChatGPT will help. Describe the issue and supply the formulation you’ve used. 
  • Break down advanced duties: Generally, it may be tempting to simply use a single immediate and let ChatGPT clear up all the things. However this isn’t the perfect strategy. In case you have a multifaceted Excel process, break it down step-by-step. For instance, as a substitute of asking learn how to create a posh dashboard, begin by asking learn how to create particular person charts or tables.

Wrapping It Up

With ChatGPT into your Excel workflow, the probabilities are countless! So, don’t hesitate to experiment. We’re solely at the beginning of one thing approach bigger that is coming.

You need to use ChatGPT to automate your month-to-month report in Excel. You too can search out ChatGPT’s insights to uncover hidden developments in your datasheet. And even use the AI instrument to create visualizations and establish peaks and valleys primarily based on the plots.

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